Job Summary:

We are looking for a friendly and organized office support to join our team. The ideal candidate will be responsible for providing administrative support, greeting visitors, and managing the front desk operations. The role requires excellent communication skills and a positive attitude.

Key Responsibilities:

• Greet and welcome visitors with a positive and professional demeanor.
• Answer, screen, and forward incoming phone calls.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Manage and sort incoming mail and deliveries.
• Schedule and coordinate meetings, appointments, and travel arrangements for company staff.
• Maintain a clean and organized reception area.
• Provide basic and accurate information in-person and via phone/email.
• Perform clerical duties such as filing, photocopying, and faxing.
• Assist with various administrative tasks as needed.

Qualifications:

• High school diploma or equivalent.
• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g., fax machines and printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.