The Office Manager will report directly to the General Manager while developing and maintaining close working relationships with other Senior Staff positions. This description is designed as an overview of the daily responsibilities but is not meant to limit the Office Manager’s duties/tasks to the below. Normal working hours will be 8am-5pm, however, these hours are subject to change. The Office Manager should be flexible and willing/able to change course of action depending on the situation/task at hand.

Duties:
• The primary function of the Office Manager is to perform administrative duties for the Owner and main office personnel.
• Compile data and reports as directed.
• Track and account for the timely submission of daily, weekly, monthly, and quarterly reports required by the Owner and Senior Managers.
• Open and distribute mail designated for the Owner and senior staff members.
• Ensure timely and accurate submission of all payroll records, accounts payable and accounts receivable.
• Assist in answering telephone and directing calls to appropriate persons and/or taking messages when applicable.
• Review and organize credit card receipts and statements. Document and categorize credit card expenses appropriately for audit purposes.
• Review daily timesheets and timecards submitted by superintendent’s and employees for accuracy. Submit hourly payroll each week and salary payroll semi-monthly on time and in accordance with established procedures.
• Must be well versed and maintain working knowledge in the use of current accounting software. (Sage). Also, be knowledgeable in use of Microsoft programs such as Word and Excel.

- Must have reliable transportation

- Must be able to pass all pre-employments (drug screen, physical, background check)

- Must have prior office experience