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Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant with exceptional Excel skills, specifically expertise in pivot tables, to support our office operations. The ideal candidate will handle a variety of administrative duties and manage complex data analysis and reporting tasks using Microsoft Excel to help drive efficient decision-making.

Key Responsibilities:

• Provide general administrative support including scheduling, correspondence, and document preparation.
• Create, manage, and analyze large datasets using advanced Excel features, with a focus on pivot tables to summarize and interpret data.
• Generate detailed reports, dashboards, and charts from pivot tables for management review.
• Assist in data entry, validation, and maintaining accurate records across multiple systems.
• Support project teams by organizing data, tracking progress, and providing insights through Excel.
• Maintain filing systems, both electronic and paper, ensuring easy retrieval and confidentiality.
• Coordinate meetings, prepare agendas, and take minutes when required.
• Communicate effectively with internal teams and external contacts to gather or provide information.
• Troubleshoot basic Excel issues and provide user support on data-related queries.
• Continuously improve data workflows and recommend automation opportunities.

Requirements:

• Proven experience as an Administrative Assistant or similar role with a focus on Excel data management.
• Advanced proficiency in Microsoft Excel, including:
• Pivot tables and pivot charts
• VLOOKUP/HLOOKUP, INDEX-MATCH functions
• Data filtering, sorting, and conditional formatting
• Basic macros and formulas knowledge a plus
• Strong organizational and multitasking skills with excellent attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Proficient with Microsoft Office Suite (Word, Outlook, PowerPoint).
• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.

Preferred Qualifications:

• Experience with database management or business intelligence tools.
• Familiarity with CRM or ERP systems.
• Prior experience supporting finance, operations, or project management teams.